Workflows

Okta Workflows (https://www.okta.com/au/platform/workflows/) makes it easy to automate identity processes at scale – without writing code. Use if-this-then-that logic, Okta’s pre-built connector library, and the ability to connect to any publicly available API to enable anyone to innovate with Okta.

Okta Workflows can be used in many identity use cases, covering workforce, IGA/PAM and consumer IAM. It fills the gap where out-of-the-box functionality can’t address a need, and an obvious area for blog articles. A lot of great information, like how-to guides, can be found in the help documentation: https://help.okta.com/wf/en-us/Content/Topics/Workflows/workflows-main.htm.

Also, there’s some brilliant material on https://maxkatz.net/ (Max is part of the Okta Product Acceleration Team focusing on Okta Workflows).

This page links to all the Workflows articles on this site.

Workflow Samples

Workflow samples available for download.

NoDescriptionLink
1Sychronize User Status from Okta to Auth0Download
2Using Workflows to retrieve Slack user status and other info using Custom API cardsDownload
3Advanced Server Access Pre-authorizationsDownload
4Identity Governance Separation of DutiesDownload
5Identity Governance Continuous CertificationDownload
6Identity Governance Fine-grained Permission ReportingDownload
7Identity Governance Inactive UsersDownload
8Okta Access Gateway and Access Requests Syslog ReportingDownload
9Office 365 / Azure AD seemless Users and Password’s Migration to OktaDownload
10Microsoft Office 365 Guest users’ lifecycle management with Okta WorkflowsDownload
11This workflow is designed to sync Office 365 Attributes to OktaDownload
12Certifying Access for Disconnected Application in OktaDownload
13User Provisioning for Manage Engine via Okta WorkflowsDownload
14This workflow demonstrates how a user’s profile can be enriched with associated values that have been retrieved from an external tableDownload
15This workflow provides the ability for the user to suspend and reactivate their Okta enrolled devices via SlackDownload
16Cursor based pagination example using the MS Graph APIDownload
17Provision Users from Auth0 to OktaDownload

OIG – Triggering Workflows From Access Certification Reviews

Okta Identity Governance (OIG) provides an access certification component for reviewing users and their access. When reviewing access, a reviewer (such as a users manager) can approve or revoke the access (or reassign). With the revoke action, the access certification campaign can be configured to automatically remove access or do nothing (i.e. leave the access … Continue reading OIG – Triggering Workflows From Access Certification Reviews

Reassigning Managers for an Access Certification Campaign

A common requirement for Identity Governance and Administration (IGA) controls is for reassignment when a reviewer, like a manager, goes on leave. Okta Identity Governance (OIG) currently supports manual reassignment of access certification reviews by an administrator or by the reviewer themselves. But what about automatic reassignment based on a change to the user profile, … Continue reading Reassigning Managers for an Access Certification Campaign

OIG – Certification for External System Entitlements

A common ask for Okta Identity Governance (OIG) is to be able to do access certification on external application data. Currently OIG can only run campaigns on objects (group memberships and application assignments) in the Okta Universal Directory (UD). Importing of external system entitlements is on the product roadmap. But with some understanding of the … Continue reading OIG – Certification for External System Entitlements

Auth0 Integration with Okta Workflows – Part Two

This blog post is part two in the series. The first post can be found here: Auth0 Integration with Okta Workflows – Part One For large organizations comprised of numerous independently managed business units, centralizing identity can be extremely challenging. Okta hub-spoke architecture model has been key in solving this issue for many organizations for … Continue reading Auth0 Integration with Okta Workflows – Part Two

Generate Auth0 Access Token via Okta Workflows

Okta Workflows makes it easy to automate identity processes at scale – without writing code. Using the if-this-then-that logic, Okta’s pre-built connector library and the ability to connect to any publicly available API, anyone can innovate with Okta. The Customer Identity Cloud (aka Auth0 Identity Platform), a product unit within Okta, takes a modern approach to … Continue reading Generate Auth0 Access Token via Okta Workflows

Optimising Twilio Flex Licensing with Okta Workflows

Twilio Flex, Twilio’s contact centre solution, supports SAML 2.0 for Agent and Supervisor provisioning and access. Users are provisioned Just In Time into TaskRouter workers with skills and attributes created or updated when a user logs in. Unfortunately Twilio provides no standard way of de-provisioning users. This means that Flex licenses may continue to be … Continue reading Optimising Twilio Flex Licensing with Okta Workflows

Search Okta System logs and upload logs into a REST endpoint

Okta Workflows makes it easy to automate identity processes at scale – without writing code. Use if-this-then-that logic, Okta’s pre-built connector library, and the ability to connect to any publicly available API to enable anyone to innovate with Okta. Workflows templates provide flow builders with pre-built, configurable flows for common identity automation use cases. Flogrammers can … Continue reading Search Okta System logs and upload logs into a REST endpoint

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